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Executive Secretary
Executive Secretary responsible for organizing administrative activities, schedules, meetings, and correspondence while providing professional support to management and coordinating internal and external activities
EmploymentFull timeWork modeOn siteOpenings1Closing date2026-10-28
Job description
The Executive Secretary provides professional administrative and organizational support to management, including managing schedules and appointments, coordinating meetings and correspondence, and preparing minutes, reports, and official documents. The role also includes organizing records, following up on administrative matters, coordinating with internal departments and external parties, maintaining confidentiality, and ensuring tasks are completed accurately, efficiently, and on time.
Requirements
- Diploma or Bachelor's degree in Administration, Secretarial Studies, Business Administration, or a related field.
- Proficiency in Microsoft Office and standard office applications.
- Strong organizational, time-management, and prioritization skills.
- Ability to prepare professional correspondence, reports, and meeting minutes.
- Good written and verbal communication skills.
- Ability to handle confidential information professionally.
- Proficiency in Arabic; English proficiency is preferred.
- Ability to work under pressure and manage multiple tasks simultaneously.
Key responsibilities
- Manage schedules, appointments, and meetings.
- Coordinate management meetings and prepare agendas.
- Prepare and organize official correspondence and letters.
- Prepare meeting minutes and follow up on decisions and assigned tasks.
- Manage incoming calls, correspondence, and requests.
- Organize and maintain files, documents, and records.
- Coordinate with internal departments and external parties.
- Prepare reports, presentations, and documents as required.
- Follow up on administrative tasks and ensure timely completion.
- Maintain strict confidentiality of information and documents.
Benefits
- Professional and organized work environment.
- Professional learning and development opportunities.
- Salary and benefits based on qualifications and experience.
- Opportunity to work within a professional multidisciplinary team.
- Career growth and development opportunities.
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